Transforming Employee Meals into a Seamless Enterprise Payment System

Industries: Enterprise Fintech
Markets: Europe
Team Size: 20 members
Cooperation: Oct 2020 — Feb 2022

Cashless meal payments at enterprise scale

The project required a centralized system for managing employee meal payments and employer-funded subsidies across a large industrial environment. The solution was designed to support more than 100,000 employees and over 100 canteens and food service locations across multiple production sites. Instead of introducing another employee-facing application, the system used existing RFID employee cards for identification and payments. It connected food providers, corporate accounting systems, payroll processes, and subsidy rules within a single transaction flow.

Employee paying for a meal with an RFID card

Features

Built for complex enterprise payment operations

A modular system connecting employee identification, meal payments, subsidies, accounting systems, and food providers across the enterprise.

Enterprise-Scale Payments

A modular payment system built for complex industrial operations

RFID Payments

Identify employees and authorize meals using existing access cards

Meal Subsidies

Auto-apply employer-funded benefits per configured rules

POS Integration

Connect providers & registers via standardized APIs

ERP Integration

Connect SAP, 1C, Oracle, and custom accounting systems

Oversights

Track transactions, providers, locations, employees

Challenge

Connecting a fragmented enterprise environment

The main challenge was not simply digitizing meal payments. The system had to operate across a large industrial group with different enterprises, food providers, accounting environments, and more than 100 food service locations.

Five different accounting environments had to work with the same payment logic, including SAP, 1C, Oracle, and internally developed systems. At the same time, transactions needed to remain fast enough for busy factory canteens and support complex employer subsidy rules.

The key requirements were:

Connect five different corporate accounting environments
Support multiple food providers and POS systems
Identify employees through existing RFID cards
Apply individual meal subsidies automatically
Process transaction data and eligibility in real time
Maintain centralized reporting across enterprises and providers

The goal was to make a highly fragmented enterprise environment operate as one consistent payment ecosystem.

Solution

One payment layer across the entire enterprise

Finamp developed the software using modules of the Finamp Fintech Platform, creating a central layer between corporate systems, employee identification infrastructure, and food service providers.

The system used RFID employee cards as the payment identifier. At checkout, employee data and eligibility could be verified, subsidy rules applied, and transaction information passed between the relevant systems without requiring an employee-facing application. The architecture also supported cached card data to maintain operational resilience.

The solution included:

Centralized employee identification through RFID cards
Configurable daily and shift-based subsidy rules
Integration with SAP, 1C, Oracle, and custom systems
REST APIs connecting corporate systems and food providers
Real-time transaction and service data exchange
Role-based reporting for supervisors, HR, and accounting teams

We delivered the core software platform, while full-scale rollout and implementation across the holding’s infrastructure were managed by the integration company.

Result

Enterprise payment infrastructure built for 100,000+ employees

The project delivered a centralized software foundation capable of connecting employee identification, meal payments, corporate subsidies, food providers, and multiple enterprise accounting systems. Rather than replacing existing infrastructure, the solution created a common payment and integration layer around it. This allowed the holding’s integrator to deploy the system across a highly heterogeneous enterprise environment while maintaining consistent financial and subsidy logic.